Two hours into research, and your browser tabs are out of control. Sifting through endless reports keeps you ahead, but tracking insights manually feels like catching water with a sieve.
That’s where knowledge management tools come in—solutions that capture, organize, and help you actually use your information.
Your search might lead you to evaluate these top contenders: Glean vs. Notion. On the surface, both come with search indexing, AI insights, and even loyal users. So what’s the right option?
This article breaks it all down. Get your answer on who wins the Glean vs. Notion battle, break down their difference, right from their purpose and key features to what they offer different teams. Finally, we’ll introduce , the everything app for work, and once you see what has to offer, we’re sure you’re final choice will be quite a simple one.
Let’s go! 🚀
Glean vs. Notion: Which AI Tool is Best for Knowledge Management?
| Feature | Glean | Notion | ⭐️ Bonus: |
| Search and retrieval | AI-powered, cross-platform search across tools | Internal search capabilities with a structured wiki format | Unified search across tasks, docs, chats, and connected apps |
| Knowledge discovery | Context-aware recommendations & auto-surfacing | Manual tagging, linking, and categorization | AI-generated insights, summaries, and auto-surfacing content from across workspaces |
| Content organization | Index existing documents from multiple sources | Create databases, nested pages, and wikis | Organize with Docs, subpages, rich formatting, and embed tasks, goals, and media |
| AI assistance | Proactive insights based on user activity | AI-assisted writing, summaries, and formatting | Brain offers AI StandUps, summaries, writing help, and context-aware automation suggestions |
| Collaboration tools | Knowledge sharing, Slack integration | Real-time editing, shared workspaces | Real-time co-editing, task-embedded comments, AI Notetaker, and a unified inbox for feedback loops |
| Workflow automation | AI-driven knowledge retrieval and notifications | Custom workflows, formulas, and database views | Conditional logic, automated task updates, and AI-generated workflow automations |
| Best for | Quick access to scattered knowledge | Deep content structuring and team collaboration | All-in-one knowledge + task + project management with AI-powered automation and instant info retrieval |
| Pricing* | Custom pricing | Free plan; paid plans start at $12/user per month | Free trial and plans, Customizable plans for enterprises |
What Is Glean?
Looking for a solution to consistently deliver what you need from your resource hub? Glean is a popular choice. Its AI-powered knowledge management tool has algorithms specialized for enterprise search.
Glean connects internal data, external insights, and real-time web knowledge into a single Work AI experience. It also accounts for file access and user expertise to end confusing search results or outdated information.
In short, it offers the right answers, exactly when needed.
👀 Did You Know? 61% of a team’s time is spent sharing, looking for, and updating information between one tool and another.
Glean features
Now, before it sounds like a search bar rather than an AI tool, let’s clear up what makes it efficient.
Here are Glean’s top three features that help you work smoothly:
Feature #1: Universal knowledge
Want to ask a tool about your company’s data and the wider world for a clear, context-rich answer? That’s what Glean’s Universal Knowledge is designed to do. It unifies internal documents, emails, chats, and enterprise apps with real-time web insights.
Whether you’re debugging code or crafting data-driven messaging, this feature powers its AI assistant to deliver response results and facilitate faster decisions.
Feature #2: Glean search
Finding the right information shouldn’t feel like a scavenger hunt. Glean Search offers an AI-powered efficient search experience that understands context and retrieves the most relevant results.
It organizes company-wide data using a Knowledge Graph, which connects and structures information intuitively.
This Hybrid Search option also includes smart indexing that sorts data according to popularity, user information, and in-depth categorization. It reduces search time and improves information discovery to keep you focused on execution.
📮 Insight: 92% of knowledge workers risk losing important decisions scattered across chat, email, and spreadsheets. Without a unified system for capturing and tracking decisions, critical business insights get lost in the digital noise.
With ’s Task Management capabilities, you never have to worry about this. Create tasks from chat, task comments, docs, and emails with a single click!
Feature #3: AI prompt library
Navigating complex tasks becomes effortless with Glean’s AI-powered Prompt Library. Pre-built prompts guide users to quickly find insights, whether they’re for hiring-related emails, summarizing feedback, or analyzing contracts.
With structured categories across engineering, legal, security, and sales, teams can surface critical information without sifting through scattered files. If you’d like to get the best answers from Glean AI, this feature is where you can turn.
Glean pricing
What Is Notion?
As opposed to AI-focused information and advanced search capabilities, Notion aims to be your all-in-one workspace. Think of it as a digital notebook, project manager, and company knowledge hub all rolled into one.
Whether you’re organizing personal to-dos or managing a team, Notion offers documents, databases, and customizable templates that adapt to your workflow.
Notion features
Notion positions itself as an organization and productivity tool for a wide range of use cases. Here are the unique features that set it apart in AI-powered organizational knowledge management:
Feature #1: Wikis
Notion’s Wikis bring all your team’s knowledge into one organized, easy-to-search space. Use powerful filters to find what you need instantly. The sidebar grows with your team, keeping everything within reach.
It has drag-and-drop pages to reorganize on the fly and uses ‘@mentions’ to link content seamlessly. Wikis also offer the Synced Blocks feature, which reflects instant updates across multiple pages. Plus, the entire interface is easy to customize with emojis and cover images.
Feature #2: Integrated AI
Ever wish your notes could think for you? Notion’s AI does just that. It connects your workspace with your favorite apps, pulls insights, tracks projects, and generates action items.
Notion AI also drafts meeting agendas and plans based on your notes. Whether you’re searching for key decisions or creating new content, this AI productivity solution keeps all information instantly accessible.
Feature #3: Projects
Want task management to stop feeling like a juggling act? Notion Projects is a feature focused on delivering shared docs, crisp visualizations, and built-in content calendars.
It also keeps your workflow easy to follow with its timeline view, Kanban boards, and status-wise task grouping. This keeps all project information in a single workspace and allows your team to automate routine tasks.
Notion Pricing
- Free
- Plus: $12/month per user
- Business: $24/month per user
- Enterprise: Custom pricing
Glean vs. Notion: Features Compared
When it comes to productivity, Glean excels in integrated search, while Notion enhances workspace organization and documentation.
Let’s compare them head-to-head to see how they rank and where they’re best used.
Feature #1: Organization and search accuracy
Glean specializes in enterprise-wide search, pulling data from numerous other tools, such as Google Drive, Slack, and Confluence. Its AI-powered search delivers highly relevant information across multiple platforms.
While offering a solid internal search, Notion shines in structured content management with linked databases, nested pages, and customizable templates. This makes it a great match for organizing knowledge.
🏆 Winner: Glean is a clear winner with its AI-driven, cross-platform search that makes knowledge retrieval effortless. That said, Notion is better for teams looking to structure their content and manage detailed documentation.
Feature #2: Live collaboration and workflow management
After retrieving the right information, Glean has AI collaboration features centered around knowledge sharing. It integrates with tools like Slack for communication but lacks native real-time editing.
When eyes turn to Notion, users will find its live document collaboration, shared workspaces, and a flexible page structure ideal for projects that need numerous teams on the same page, literally.
🏆 Winner: Notion leads in several collaboration elements, including real-time editing, customizable access links, and dedicated shared calendars. Glean is a comprehensive solution if you’re not looking to move out of your existing productivity tools.
Feature #3: Insights and automation
Glean’s AI algorithms are specifically trained to provide contextual recommendations. They can be automated to retrieve knowledge and surface relevant insights based on user activity and the integrated app. Plus, they learn from usage patterns to deliver proactive information.
Notion offers automation through linked databases, formulas, and AI-powered content generation. Its AI solution can also deliver crisp summaries and insights based on the quality of the connected data sources.
🏆 Winner: Glean ranks in proactive insights, and Notion has more comprehensive automation options. In terms of insights and automations, this tough battle ends in a draw.
Glean vs. Notion on Reddit
We turned to Reddit to see which tool users prefer in real-life scenarios. Many users appreciate Notion for its versatility and rich feature set.
For example, one Reddit user highlights it for its wikis and task tracking:
Over on the r/LlamaIndex subreddit, another user praises Glean for its simplicity and reliability:
Exploring the Glean vs. Notion conversation on Reddit reveals a variety of perspectives. Teams that prioritize note-taking and quick productivity tools often lean toward Notion.
On the other hand, if you’re managing large volumes of documents before getting to insights quickly, Glean’s Hybrid Search is a popular choice.
Meet —The Best Alternative to Glean vs. Notion
Got that quarterly report from your knowledge management solution? Now, dozens of tasks and action items are coming your way.
Before stress kicks in, imagine creating, delegating, and tracking everything in one place—with just a few clicks. Or better, goals auto-update, you get a mobile notification, and jump right in.
That’s not wishful thinking—it’s , the everything app for work. It combines project management, knowledge management, and chat—all powered by AI that helps you work faster and smarter.
Connect your existing apps, improve document management, and update your knowledge hub—here’s how outshines Glean and Notion.
’s One Up #1: Brain
Brain is the platform’s AI powerhouse built to transform how you derive and manage your knowledge base. The solution also helps create a knowledge hub, generating review calendars, custom workflows, and instant project updates.
Teams can also use its AI StandUp, which delivers a summary of meeting notes, project updates, and priorities for the last seven days.
💡Pro Tip: Use AI StandUp to intervene in escalations on time or to catch up after a vacation.
Need to trace those insights? Brain’s responses come with source links accessible within the chat window.
’s One Up #2: Connected Search
Want to make sure you never lose track of any information, no matter what you’re doing? ’s Connected Search is the ultimate answer to unified, instant, and seamless search.
The feature lets you access all your tasks, Docs, and files—even from connected apps—with a single query. It also has shortcuts to launch apps, search clipboard history, and create snippets effortlessly.
Plus, it’s super easy to find in the command center, global action bar, and even the desktop app.
One Up #3: Docs and Knowledge Management
Docs is a documentation tool that helps you write anything down. From strategy creation to project roadmaps, its rich markdown formatting lets you style content instantly with slash commands.
Teams can also embed tasks, images, and goals directly into documents. Options like subpages and real-time editing keep thoughts structured.
Wondering how to share them? Docs comes with customizable public and private sharing options.
It’s also well-integrated with Brain, in case you need help framing sentences or refining emails. Teams can use Notepad for quick checklists and meeting notes.
Want that automated? ’s AI Notetaker is an excellent option for smart meeting summaries, searchable transcripts, and action items, all connected to tasks and docs.
Want a single solution focused on powering accurate insights? ’s Knowledge Management makes managing daily documents easier than ever.
With each request, its connected AI algorithms systematically scour all workspaces for the most relevant insights.
also features built-in importers that ensure seamless migration of documents and spreadsheets while maintaining formatting. It also keeps collaboration effortless through in-document comments, video clips, and a unified inbox to manage feedback threads.
Knowledge Base Template
’s Knowledge Base Template is a template built to enhance resource management. Its pre-filled subpages are easy to customize and include dedicated sections for an overview, prerequisites, and features.
The knowledge management template also includes space for best practices and FAQ sections to guide new users. Teams can also maintain accountability with tables for attachment and revision.
’s One Up #4: Automations
Ever wanted the comfort and efficiency of letting conditional logic take care of your tasks? That’s what Automations delivers.
The feature lets you automate repetitive tasks, set conditional triggers, and create advanced workflows without manual intervention. If you’re unsure how to configure it, describe the automation, and AI will generate the perfect setup for you.
In short, Automations refine your team’s entire workflow, focusing on improvement over just clerical operations.
’s One Up #5: Tasks
Use Tasks to assign, track, and delegate tasks in one quick click. Tasks also allow users to set built-in dependencies for better team coordination.
Each activity can contain clear subtasks, relevant file attachments, and comments. Tasks are easy to connect to larger objectives, keeping long-term goals aligned while ensuring daily activities stay on track.
Perfect Knowledge Management With
Empowering your business with knowledge management helps you quickly organize and analyze data. Notion shines with its rich customization and all-in-one workspace capabilities, while Glean focuses on quick note capture and organization.
While the final choice depends on your needs, every team deserves a solution that centralizes work, streamlines communication, and improves search workflow.
delivers on all these fronts (and more) with its AI-powered task management, insights, integrations, and automation.
Anyway you look at it, stands out as a more effective partner for your workflow.
Ready to perfect how you manage your information? Sign up for today!
Everything you need to stay organized and get work done.
