Verdict
If you’re after a scanner to tackle a mound of paperwork, or even just to stay on top of correspondence and photos, the HP ScanJet Pro 4200 s1 could be just the trick. It’s fast, produces good quality images, and can even handle passports and ID cards – useful if you’re running a B&B or similar business. While we wouldn’t recommend this for everyday scanning, it’s a decent document scanner, and worthwhile if that’s what you’re looking for.
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Fast document scanning -
Reasonably simple software -
Good document image quality
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Not the most fully featured software
Key Features
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Review Price: £470 -
A colour document scanner
This scanner is designed to capture high volumes of printed pages very quickly. It can even scan both sides of each page at once, or capture ID documents including passports. -
Searchable PDFs
The ScanJet Pro 4200 s1 supports a variety of file formats, including PDF files with recognised, searchable text.
Introduction
While the general-purpose scanners built into multifunction printers are great for capturing kids’ drawings, photos, or the odd letter, they’re not usually ideal for digitising whole stacks of correspondence. Step forward the HP ScanJet Pro 4200 s1, a sheet-fed document scanner capable of ingesting and digitising up to 40 A4 pages per minute.
The 4200 s1 is designed for the desktop, and built for single users – it connects to one PC via USB, not several over the network.
It’s designed specifically for front-of-house duties, such as a reception desk at a hotel, B&B or health club, where its ability to capture ID cards and passports could be quite a time and hassle saver.
Talking of less hassle, this scanner is duplex (double-sided) ready, meaning it can image both sides of each sheet as it passes through – in this mode it captures up to 80 images (sides) per minute (ipm).
Design and Features
- Convoluted design looks best when closed
- Good physical features
- Lacks advanced scan workflow software
Built specifically to power through long documents and archival jobs, the HP ScanJet Pro 4200 s1 isn’t your run-of-the-mill scanner – that’s reflected in its fairly high price. If you’re mostly interested in document scans you can find cheaper choices than this, but rivals don’t all have this scanner’s party trick: the ability to capture thicker ID documents in a comparatively quick and simple way.
That said, ‘simple’ isn’t the adjective I’d use for this scanner’s design. It follows a reversed U-path, which is a grand way of saying that pages are fed in from a front tray, and ejected into a parallel output tray behind it. When out of use, this output folds up around the scanner body, keeping dust out – in this closed configuration the 4200 s1 looks great.
Unfurl the rear tray and it doesn’t feel especially rugged, although there is a clever stand that drops down to desk level for extra support. Next you’ll need to pull up the input tray, which feels a bit more solid, with adjustable paper guides. Configured ready for work this scanner suddenly looks a lot more light grey and utilitarian.
Still, it’s a decent design. If any paper gets jammed during scanning you can open the mechanism lid, or tilt the whole centre section back to get at anything wedged in the bottom feed. That bottom slot is where you’ll offer up any driver’s licenses, passports or other ID – documents presented here are drawn backwards in a straight path, essential for plastic cards, and helpful if you don’t want irate guests with bent passports.
This being 2026 there’s no software in the box – you’ll need to download it from HP’s website. The HP ScanJet Pro 4200 s1 comes with a fully-featured version of HP’s usual scan interface, which in this case is both a blessing and a curse. I usually criticise this software for being oversimplified, but here it mostly does a good job of blending advanced features with a comparatively intuitive interface.
More experienced users might wonder where all the features are: most are hidden in the Document tab on the ‘More’ page. I’ll come back to this shortly, but for now I want to highlight that you don’t get the advanced workflow or batch scanning options common on Canon’s ImageFORMULA or Epson’s WorkForce document scanners – only likely an issue in an enterprise setting.
Scan speed and quality
- Very fast scanning
- Good quality on documents, less so on photos
I was disappointed with my first test scans with the HP ScanJet Pro 4200 s1. Most document scanners are configured to slightly over-expose white paper, but not its contents, creating a crisp image without a dingy, photorealistic background. Not this one, and not even with the autoexposure feature turned on. I had to delve into the settings to find the ‘Remove background (make white)’ feature, which fixed this issue – it seems odd this isn’t on by default.
Talking of which, neither is the blank page removal feature, useful if you’re scanning a stack of double-sided paper, not every page of which is printed on both sides. One thing I couldn’t fix is that you can set this scanner to simplex (single-sided) or duplex scanning, but there’s no auto-detect feature to work it out for you.
With the software tweaked a bit more to my liking, the HP ScanJet Pro 4200 s1 started to deliver excellent document scans. Once finished with the physical part of the job, you get to preview thumbnails of the pages you’ve just captured. On this screen you can rotate any disorientated sides, or delete any blanks that may have crept through before accepting and saving the job.
I found I had to tweak the blank page detection, increasing the sensitivity somewhat, after which it got it right every time. One nice feature here is that sides detected as blank are shown in the preview, but marked, so it’s easy to spot if a lightly-printed page has been wrongly flagged as blank.
If you’re not familiar with document scanners, prepare to be amused by just how quickly they work. I piled a stack of 10 sheets in the input tray, and the scanner needed just 19 seconds to capture them all single-sided. A duplex version of the same job was no slower. This scanner’s fastest performance on my test was to capture a 12-page, 24-side duplex job in 21 seconds, a rate of 34.3 pages per minute (ppm), or 68.6 images per minute (ipm) – I’ve no doubt it would get closer to the stated 40ppm/80ipm maximum on a longer job.
Next I loaded the input with a truly unpleasant document comprising a mix of ageing, very thin magazine pages and a few A4 sheets. This particular document has passed through at least 50 scanners multiple times over the years, and it represents about the toughest test there is. The HP ScanJet Pro 4200 s1 fed it without any issues, no matter how haphazardly I arranged it in the input.
Like every document scanner I’ve tested, the 4200 s1 struggled to correct the orientation of one huge title page from a magazine, but otherwise the scanned document was straight and correctly orientated. I had no misfeeds, double-feeds or crumpling in my tests, although I expect the wide-opening mechanism would make it easy to retrieve anything that did get stuck.
Upping the resolution to the maximum 600 dots per inch (dpi), I fed the scanner a batch of 22 postcard-sized photos. You can only scan the front side of these, which is a shame if you have a stack of actual postcards to capture, but it fed them through safely without bending them noticeably. The scanner moves more cautiously at this detail level, but it still completed the full job in a minute and a quarter.
Finally, I tried scanning my driving licence and passport. Here I found the bottom slot was a bit more picky about how you presented documents, but once I’d worked it out it proved reliable and fast.
I was very pleased with the quality of general document scans – at least I was once I’d tweaked the settings. Text and images were clear, and the sharpness and exposure were perfectly good enough for archival use in an office. ID card scans were fine, too, easily capturing numbers, photos and signatures.
This isn’t marketed as a photo scanner, and I wasn’t surprised to find the quality was a little weak. In particular, the HP ScanJet Pro 4200 s1 struggled to get the details from dark shots, like the ripples on the water of a busy port at night. I used a Kodak Q60 colour target to check the scanner’s dynamic range; sure enough, it struggled to distinguish between very light shades, and it clumped together the darkest shades too. While photo scans were fine for occasional use, this wouldn’t be the right device to digitise your photo archive, even if doing so would be quick.
Should you buy it?
Buy if you need a front-of-house scanner
This is a specialised scanner, and it’s great for its intended role. If you need front-of-house scanning in a shop, hotel, bank or similar, it will do the job nicely.
Don’t buy for more general use
For everyday scans I’d recommend an MFP instead – ideally one with an automatic document feeder.
Final Thoughts
This looks like an overcomplicated scanner, but for the most part it’s very capable. It’s great for long documents, or for working your way through years of correspondence, and it’s ideal if you also need to capture ID. I love the way it closes up into a small, smart accessory when you’re not using it.
That said, it’s a niche device. While it may be excellent for front desk or reception work, it’s not the best value document scanner I’ve tested, and its software may be a little lacking for power users. For everyday use, I’d choose an MFP with an automatic document feeder (ADF), but if you do run a hotel you’ll love it.
Test Data
| HP ScanJet Pro 4200 s1 |
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Full Specs
| HP ScanJet Pro 4200 s1 Review | |
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| Model Number | 8Q4W2A#B19 |
