6. Give specific examples. It also contributes to efficiency if the IT boss does not praise a solution as a “cost saver” but clearly states: “This can save 20 percent in this and that area” or something similar.
7. You don’t have to go everywhere yourself. Karen Denega, coach at Cobalt Blue Consulting in Toronto, advises CIOs to prioritize their meeting invitations. You don’t have to go everywhere yourself, you can send employees.
Meetings as a means of personnel development
8. Also think about “those down there”. Of course, no IT boss will skip meetings with superiors. However, the coaches agree that prioritizing should not mean forgetting the employees. Face-to-face conversations with them ensure that the CIO knows the mood in his team and can assess the employees’ abilities.
Centralize meeting management
In addition to these tips, analysts at US market researcher Aberdeen recommend centralizing meeting management. For example, a central appointment planner that is accessible to everyone ensures more discipline, and electronic workflows reduce costs. After all, three percent of a company’s total expenses go to meetings and events, according to Aberdeen.
Meeting minutes template: How to write the perfect meeting minutes
10 tips for better meetings
Employees who are visibly bored should be advised to abstain in the future.
Malnutrition is rare in German offices. Nobody needs cookies, they just make you fat and sleepy.
If the conference room is poorly heated, the duration of the meeting will be noticeably shortened.
Clear moderation helps and streamlines. But the boss doesn’t always have to be at the front. It could also be an intern who has just familiarized herself with the topic.
Any meeting with more than seven people is considered ineffective.
If you list five topics, you can potentially attract 30 people to the conference room, most of whom only know one topic but will still give their two cents on all five.
Going from stick to stick and back again can be amusing, but it doesn’t lead anywhere.
Quick meetings in small groups should take place without chairs. This increases concentration, and no one can play with their smartphone without appearing extremely disinterested.
