The AI documentary avalanche is a quiet but growing phenomenon, putting pressure on businesses as artificial intelligence solutions become an operational reality. And each generative model, each automation and each AI-based workflow produces millions of files, versions and derived documents.
The result is a exponential growth of unstructured information that many organizations cannot manage efficiently or safely, as Gaspar Palmer, CEO of OpenKM, explains: «AI is generating knowledge, but also noise. Each document created by an intelligent tool adds complexity if there is no system that classifies, relates and eliminates it when it is no longer useful. Furthermore, it represents an invisible challenge that directly affects the productivity and regulatory compliance of companies.
The AI documentary avalanche
According to an IDC study, 80% of today’s business data is unstructuredand its volume doubles every two years. At this rate, AI is not only accelerating content creation but also digital clutter.
Emails, reports, images, automated versions, and files generated by AI assistants accumulate on servers and clouds without control. This information overflow is leading many companies to lose traceability, security and even control over ownership of your own data.
«The problem is not AI, but the lack of governance over the information it generates. Without a robust document management system, companies risk making decisions based on incomplete or duplicate data.adds Gaspar Palmer.
The need for intelligent management
Faced with this new reality, OpenKM proposes a comprehensive approach that combines artificial intelligence and document managementconvinced that the challenge is not to generate more information, but to structure it, audit it and ensure its complete life cycle, from its creation to its certified elimination. This model allows organizations to maintain full control and traceability over their documents, know who accesses, modifies or shares each file and thus guarantee the integrity of the information. Additionally, its automated version management system prevents duplicate chaos and ensures that a single valid version always exists.
In terms of security and compliance, OpenKM applies encryption, authentication and audits in accordance with regulations such as the GDPR or CCPA, offering robust protection for sensitive data. Added to this are advanced intelligent search capabilities, which use AI algorithms to locate documents by content, context or metadata, regardless of their format. Finally, its scalable and integrable architecture allows fluid connection with other business platforms or artificial intelligence systems through APIs and SDKs, guaranteeing agile and secure interoperability.
Towards the future
The challenge is not only technical, but strategic. According to Gartner, 60% of organizations lack effective document governance policies. This means that much of business knowledge is dispersed, inaccessible or duplicated, which directly impacts productivity and the ability to innovate. «Document management is no longer an administrative issue, but a matter of corporate intelligence. Companies that control their information can better train their AI models, make faster decisions and reduce their exposure to legal risks. »stresses Gaspar Palmer.
The AI documentary avalanche will not stop. In fact, it will intensify with the rise of digital co-pilots and generative AI systems integrated into everyday work tools. For Gaspar Palmer, the solution is to unite AI and document management under the same control framework. «Artificial intelligence needs structure, context and security. It is not enough to generate more information: you have to know where it is, who uses it and how long it should be kept. Only then can we talk about true digital transformation.”concludes the CEO of OpenKM.
